Tips to Finding the Perfect Nanny #Review and #Giveaway ~ CAN 05/31

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Fantastic, qualified nannies do not (unfortunately) sail out of the sky via umbrella to rescue your family. Finding the ideal nanny to care for the people that you care about most is a process, and selecting the candidate that fits your family’s needs is definitely a process of finding just the right match.

Similar in style to a dating site, is one great resource that allows you to filter potential nannies by skill, location, wage expectations, language, and more.  The site also has resources to protect employers during the interview process. For example, their TELESAFE system allows you to connect with nannies while concealing your phone number, and vice versa, to ensure secure outreach to prospective caregivers.

Along with asking the right questions in an interview, drawing up a contract correctly, and checking references, setting your family up to legally process your nanny’s payroll and taxes is an important step in covering all your bases to ensure a sound and legal arrangement.

We chatted with Alyssa Atkins at HeartPayroll, a brand new service (and the most affordable option on the market) about some common mistakes families make when it comes to paying their caregivers.

“Many people don’t know that their household becomes a legal employer when they hire a nanny, and is responsible in the same way that a business is for its staff. Everything from WSIB insurance to accrued vacation, paying remittances, providing T4s and an ROE, and more – if any steps are missed, even if it is an honest mistake, the consequences can end up costing thousands of dollars when the CRA comes knocking.”

Point taken! Some families choose to take on the payroll requirements themselves and research the tax equation, CRA policies, provide paystubs, Records of Employment, T4s, and more. Some families also fix their own transmission. So if this sounds like too much of a time commitment or you don’t want to be caught in a legal battle with the government of Canada, services like HeartPayroll are equipped to handle it all. Alyssa makes a great point: “You could fix your own transmission if you wanted to, but that’s probably not how you want to spend your Saturday. Sometimes it’s best to leave certain tasks to the people most equipped and qualified to do them.”


GIVEAWAY! and are offering 1 lucky Ottawa Mommy Club reader one free month to AND one free month of HeartPayroll!

The ARV of this prize package is $100.

This contest is open to Canadian residents opens May 4th, 2016 and ends May 31st, 2016 at 11:59 EDT.

Good luck!


Rules: Open to Canadian residents 18 +. To qualify you must answer the mandatory question on the giveaway form. For an additional entries, “Like” the HeartPayroll and CanadianNanny Facebook Pages. You have 48 hours to reply by email once you are notified as the winner. If you don’t, we will draw another entry. Prize is non-transferable. No substitution or cash equivalent of prizes is permitted. The selected winner must correctly answer a mathematical question in order to win the prize mentioned above. The Ottawa Mommy Club is not responsible for prize fulfillment and for the delivery/shipment of the prize(s) mentioned above. For our complete set of rules, please click here.


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Lyne is a Certified Infant Massage Instructor (CIMI), Certified Professional Wedding Consultant, and an Event Planner. It has always been her dream to create a website dedicated just for Moms since her children were young. Thus, after 10 years, she finally accomplished it, and the Ottawa Mommy Club was born in May 2011. She loves all things Disney and is an avid chocoholic. She was also the Queen B of the BConnected Conference, Canada's Digital Influencer and social media Conference in Ottawa and Toronto.She coordinated the Annual Infant Information Day/Early Years Expo for the City of Ottawa for 8 years. She was also the co-chair of the Navan for Kraft Hockeyville 2009-2011 committee that organized five community events within 6 months, and helped Navan reach the top 10 finalists in Canada. In April 2011, she received the City of Ottawa Mayor's City Builder Award.

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  1. The second Payroll mistake is thinking i can run my caregiver’s payroll through my incorporated business..this is so incorrect.

    • Hi Kathy!
      We’re sorry to hear that things didn’t go smoothly for you when dealing with your caregiver’s payroll.

      Though it’s not a great experience, we’d still like to hear more so we can prevent other families from making the same mistake.

      Would you be interested in sharing more with us?


  2. It’s very difficult to find a reliable caregiver, as I see from my daughter in Australia. They use au pairs there, the last one handed in her notice the moment she arrived! I’ve actually been out twice when she was left hanging (once just before her 2nd baby arrived!) and one of her brothers has gone to fill the gap too. I think that this nanny organisation must be a much better system.

  3. The second mistake mentioned is the thought: I can run my caregiver’s payroll through my incorporated business

  4. caregiver payroll through incorporated business. Thank you for the awesomeness, the contest, and generosity. 🙂

  5. The second mistake is thinking that you can run your caregiver’s payroll through your unincorporated business. HUGE!


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